This is to confirm
our verbal agreement that Barbara Olson will present workshop(s) and/or
Conference / guild name:______________________________________________________
Address: ___________________________________ _______________________________
Phone: _______________ FAX:________________ E-mail:___________________________
to be held on date(s) ______________________________________________
Fees are as Follows:
$270.00 with workshop / $300.00 for lecture alone.
Six-hour classes and multi day classes
$700.00 per day for up
to 20 students.
$1,300.00 for a two day
workshop for up to 20 students
added for an additional fee of $25.00 per student, per day, up
to a maximum of 25 students, providing the classroom is
adequate. (see classroom requirements)
Description & Supply Lists:
If you will be publishing a brochure or information for your
conference or event which will be distributed to Barbara's students,
Barbara must be provided with a copy of this brochure or information
before sent to students so it may be edited for accuracy. Barbara
must also be provided with copies of any additional information or
brochures sent to students, regarding her workshops or lectures.
Promotional materials for
workshops and lectures (slides) will be sent upon request.
Biographical material and pictures for brochures, newsletters, and
introductions is available on this website.
will be made by Barbara Olson or the travel agent of the conference
/ guild, with Barbara's agreement on dates of travel, routes,
airline etc. Barbara prefers isle seating.
In order to secure the most economical air transportation, Barbara
must be provided with all necessary information about exact dates
and times of workshops and other events at least 90 days prior to
the first scheduled event on the trip which includes your events.
Please keep in mind that you may not be the first group on her
itinerary, and you may be required to provide this information more
than 90 days prior to your events. If your failure to provide this
information results in increased travel expenses, your group will be
solely responsible for paying the difference in cost.
Expenses: All travel expenses will be borne
by the guild / conference. These include:
Round trip air fare,
cost of extra bag, all out of country taxes and permit fees
to workshops, Barbara will expect the group or groups to pay or
share the economy airfare to your locations(s) or the mileage
at Government rate, whichever is less.
Rental car, if required, will
include full coverage insurance fees.
At workshop location:
Arrangements will be made by the guild/conference to meet
Barbara Olson at airport locations with a vehicle adequate
to handle three large (50 pound/ 40 kilo) suitcases.
Remember we will be lifting them in and out.
in a private room in a hotel, motel, or dormitory (if held
on a university campus) (no private homes). Food must be
available in or near the hotel.
If Barbara need's to spend extra time at your location in
order to save the guild or conference money on air fare or
is required to arrive a day early due to inclement weather,
your guild/conference will be responsible for all expenses
on these extra days.
Barbara will be in your area for extra days
in order for your group to share expenses with other groups
in your area, the guild / conference will be responsible for
sharing all expenses on these extra days with the other
Workshop supplies that must shipped ahead do to airline
weigh restriction are the responsibility of the contracted
$ - All fees are listed in
will need a visa or work permit
in order to come to your country, she will need to know at least
120 days before she leaves home. If a letter from your group is
required for issuing a work permit, this must arrive at least
120 days in advance. If a work permit is necessary, and there is
a charge for the work permit, the guild will be responsible for
paying the charge. The guild will check with local immigration
authorities, and let Barbara know at least 120 days in advance
what arrangements need to be made to secure this work permit.
If the time
difference between Billings and your country is more than 6
Barbara will need a day of rest to recover from jetlag before
she teaches a workshop.
will be traveling to several cities in your country,
she needs travel days on which she will not be teaching or a day
of rest between cites. Groups, for which she will be teaching,
including your group, will share expenses on the rest and travel
sharing expenses, below)
In Barbara's workshops and lectures a number of additional items
will be available for sale to interested students. The guild /
conference will not expect to collect any commission on these
sales. These items may include:
Patterns for Barbara’s
Greeting cards of
Book: Journey of an Art
not promote these items during the class,
nor will she spend class time selling them. They are simply
available for sale to interested students. However, items specified
for sale on supply lists, such as glue sticks, will be sold in
General Requirements for
Classrooms and Lecture Halls
See bottom of Workshops main page for links to
individual workshops: http://www.barbaraolsonquiltart.com
Needed For Lectures
A Room that
can be darkened
light (Please check to be sure the light works before the
with a spare projector bulb, and remote control (The remote
control must reach the podium from a position in the room at
which the Power Point can be projected on the screen to be as
large as possible. Please check the projector and the remote
control to be sure that both work before bringing them to the
which is large enough to see clearly from the back of the room.
two, preferably three or more tables for display of work
for hanging a quilt (if available)
One table for display and
one additional table for demonstration.
Table space with enough
room for each student to work at a sewing machine, with a large
cutting board and iron next to it. (Ideally, one table per
Outlets and electrical
capacity to support sewing machines and at least one iron for
every four students. Access to the circuit breaker box is very
important in case this is miss-calculated. (DO NOT IGNORE THIS
Room must have adequate
lighting and ventilation
For day workshops: Work
wall that can be pinned into or movable design boards, such as
40" x 60" foam core, or insulation board. 40" / 1 meter
(minimum) per student.
Program Chair to Distribute This Information:
The program chairperson understands that she
may not be the person doing airport pickups, preparing meals, and
setting up class and lecture rooms. Therefore, the program
chairperson agrees to pass on the information contained in this
Confirmation of Understanding to all of the group members, hostesses
and caterers, etc. in charge of these activities.
occasionally travels with her husband Larry.
The guild will not be responsible for his expenses. In the case of
hotels that have an extra charge for a second person in the room,
Barbara will pay the extra charge.
The Guild may cancel a workshop due to insufficient enrollment 30
days prior to travel dates or prior to the purchase of non-
refundable airline tickets or any other expenses incurred by Barbara
Olson. If a workshop is canceled due to insufficient enrollment,
Barbara Olson must be notified before incurring any expenses. If a
workshop is canceled after the purchase of airline tickets, the
guild will be responsible of paying for the tickets. If a workshop
is canceled, and coming to your group for fewer workshops or
lectures than originally agreed upon in this contract will cause
economic hardship for Barbara Olson, she reserves the right to
cancel the remainder of the contracted workshops / lectures.
/ lecture commitments made by Barbara Olson
in your area on this same trip, shall be cleared with the guild /
conference representative, with travel expenses to be shared if
other teaching venues are included in her travel itinerary.
When expenses are shared by several groups, expenses will be split
between groups having similar programs. If groups sharing expenses
will have disproportionately more or disproportionately less events
than other groups, expenses will be apportioned fairly. Each group
will be charged a percentage of total airfare, parking, tolls, and
mileage, as well as meals, and lodging on rest and travel days.
Individual groups will be responsible for lodging and meals on the
days Barbara is working for them. In order to simplify accounting, a
$25.00 per diem will be assessed for meals on days when they are not
provided by your group.
A signed copy of this
Letter of Agreement must be returned to Barbara Olson before a
firm commitment can be made.
If your group would like to
reserve future dates, but has not yet booked a venue or made
decisions on which workshops to schedule, a copy of the Letter of
Agreement with the notation marked Preliminary may be used to
reserve the time in Barbara's schedule. A completed copy of this
contract must subsequently be forwarded at a later date and at least
60 days before the scheduled workshops/lectures. (90 days for
international venues) Contracts that have not arrived by 60 days
prior to the scheduled dates are subject to cancellation by Barbara.
Airline tickets will not be purchased until a contract is completed.
The Guild/Conference will
provide the name of a second person in your organization who can be
contacted in the event that the organizer/program chair is not
I have read the above letter
of agreement, and I understand and agree to it's terms:
Guild / Conference
Name: (printed) _____________________________________________________
Second person in your group
who can be contacted:
20 Emerald Hills Drive
Billings, MT 59101 USA
Phone: Contact Barbara by E-mail and she will send you her phone
A PRINTABLE COPY OF THIS AGREEMENT